When buying or selling a firearm, it is essential to create a clear, accurate, and legally binding record of the transaction.

A Firearm Bill of Sale serves this purpose by outlining the details of the agreement between the buyer and the seller, including the specific firearm being transferred, the payment terms, and the personal information of both parties.

Properly completing this document not only helps to ensure that the transaction is conducted legally and responsibly, but it also protects the rights and interests of both the buyer and the seller in case of future disputes or legal issues.

By understanding and filling out each field correctly, both parties can confidently move forward with their transaction, knowing that their rights are protected and that they have complied with all necessary legal requirements.



Step 1: Date


The date field should be filled in with the current date or the date of the transaction. This is important to establish a clear timeline of when the transaction took place.


If today’s date is May 7, 2023, you would fill in this field with “May 7, 2023”.



Step 2: Buyer’s Name and Seller’s Name



Fill in the full legal names of both the buyer and the seller. This helps to clearly identify the parties involved in the transaction.


If John Doe is the buyer and Jane Smith is the seller, you would write “John Doe” in the buyer’s name field and “Jane Smith” in the seller’s name field.



Step 3: Mailing Address



Include the complete mailing address for both the buyer and the seller.

This is essential for any potential future communication or legal matters.

Make sure to include street, city, state, and ZIP code.



Step 4: Make


Specify the manufacturer of the firearm being sold.


If the firearm is a Glock, write “Glock” in this field.



Step 5: Type/Model


Indicate the specific type or model of the firearm. This helps to further identify the firearm being sold.


For instance, if the Glock is a model 19, you would write “Model 19” here.



Step 6: Caliber



List the caliber of the firearm, which refers to the diameter of the bullet it uses. This is important for proper identification and safety purposes.


If the firearm is chambered in 9mm, write “9mm” in this field.



Step 7: Serial Number (SN)


Record the firearm’s unique serial number. This is crucial for tracking the firearm and proving ownership. Be sure to double-check the number for accuracy.



Step 8: Payment Method


Choose the appropriate method of payment for the transaction by checking one of the boxes.

If the seller accepts cash, indicate the amount and whether it will be paid on the date of the sale or at a future date.


If the agreed-upon amount is $500, write “$500” and check the corresponding box for when it will be paid.


Step 9: Other


This field is left open for any other payment method the buyer and seller may agree on that is not listed above.


For example, if the buyer wants to pay in installments over time, they could write in “payment plan” on the blank line and then specify the details of the plan in writing elsewhere in the bill of sale.


Step 10: Gift


If the firearm is a gift, check the “Buyer is receiving the Firearm as a Gift” box.



Step 11: Trade



If the seller accepts a trade, specify the item(s) being traded for the firearm.


For instance, if the buyer is trading a different firearm, write the make and model of that firearm.



Step 12: Signatures and Identification


The buyer and seller must sign and date the bill of sale and provide their printed name, driver’s license number, and issuing state. This legally binds the sale and confirms the identities.

Both the buyer and the seller should fill out these fields, as they serve to confirm their agreement to the terms of the sale, ensure proper identification, and provide legal proof of the transaction.






In conclusion, a Firearm Bill of Sale is a critical document for anyone involved in the purchase or sale of a firearm.

This document provides a comprehensive record of the transaction, including the details of the firearm, the identities of the buyer and the seller, and the agreed-upon payment terms.

By taking the time to carefully complete each field and ensure that all information is accurate and up-to-date, both parties can enjoy peace of mind and protect themselves from potential legal issues or disputes.

Remember, a properly filled-out Firearm Bill of Sale is not only a responsible practice but also a crucial step in maintaining the safety and integrity of firearm transactions.