The Firearm Bill of Sale is a crucial legal document, acting as a receipt of the transaction between the buyer and the seller of a firearm.

It not only serves as proof of a change in ownership but also provides vital details about the gun and the terms of the sale.

Correctly filling out this document ensures the legality and transparency of the transaction.



Step 1: Date


This is the day you’re signing the document, not necessarily the day the transaction occurs.

This date helps establish a timeline of ownership for the firearm.


Let’s say you’re making this transaction on the 20th of May, 2023. You’d fill in: May 20, 2023.


Step 2: Buyer’s Name


You know how you sign for a package? This is a similar deal.

This establishes who will be legally responsible for the firearm after the sale.


The name you put here is the person receiving the firearm, like if “John Doe” is buying the gun. You’d fill in: John Doe



Step 3: Buyer’s Mailing Address


This records the buyer’s residence, like filling out your address when ordering online.

This helps trace the firearm if necessary.


If John Doe lives at 123 Main Street, Salt Lake City, you will fill in: 123 Main Street, Salt Lake City, UT 84101.



Step 4: Seller’s Name


This is the person handing off the gun. Just as with the buyer, this establishes who is releasing legal responsibility for the firearm.


If “Jane Smith” is selling it. You’d fill in: Jane Smith.



Step 5: Seller’s Mailing Address


You can think of this as the return address on the package, except for the gun transaction.

This is important for similar reasons as the buyer’s address.


If Jane Smith lives at 456 South Street, Ogden, you will fill in: 456 South Street, Ogden, UT 84401.


Step 6: Make


This is the manufacturer of the firearm.  This helps identify the exact firearm being sold.


Let’s say the gun is made by Smith & Wesson. You’d fill in: Smith & Wesson.


Step 7: Type/Model


This is the specific model of the gun. This provides additional identification detail.


If it’s a Model 29 revolver. You’d fill in: Model 29.



Step 8: Caliber


This refers to the diameter of the gun’s barrel and, thus, the type of ammunition it fires.

This is essential for identification and safety.


If the firearm is a .44 Magnum, you will fill in: .44 Magnum.



Step 9: Serial Number (SN)


This is like the firearm’s social security number. Every gun has a unique one. This is a crucial detail for tracking and identification.


If the serial number is SW2938374, you will fill in: SW2938374.



Step 10: The seller accepts cash payment


If the gun is being bought for cash, you will check this box.


If the sale price is $500, you will fill in: $500.



Step 11: Payment date options


This sets the date when the payment is made.


If the payment is made on the day of the sale, check the box next to “The date of this bill of sale.” If it’s a future date, fill in that date.



Step 12: Other


This option allows for any alternative arrangements. The buyer may make a bank transfer or use a cashier’s check.


If using a cashier’s check, you’d fill in: Cashier’s check.


Step 13: Buyer is receiving the Firearm as a Gift



If John Doe gets the gun as a birthday gift from Jane Smith, you will check this box.



Step 14: Seller accepts trade


If Jane Smith is trading the gun for something else of value, you will check.



Step 15: Buyer’s Signature



Just like when you sign a check or contract, this is where the buyer, John Doe, puts his signature. This signifies his agreement to the terms of the sale.



Step 16: Date



This is the date when the buyer signs the document. It might be the same as the date at the top of the form or a different date.


If John Doe signs this document on May 22, 2023, he will fill it in: May 22, 2023.



Step 17: Print Name



While a signature is legally binding, it can sometimes be tough to read.


That’s why we ask John Doe to print his name as well.



Step 18: Driver’s License Number


This helps verify John’s identity.


If John’s driver’s license number is X1234567, that’s what he would write here.



Step 19: State


This is the state that issued John’s driver’s license.


If it were Utah, John would fill in: UT.



Step 20: Seller’s Signature



Now it’s Jane Smith’s turn to sign. By signing here, she agrees to the terms of the sale and officially transfers ownership of the firearm to John.



Step 21: Date



This is when Jane signs the document.


If Jane signs this document on May 22, 2023, she will fill it in: May 22, 2023.



Step 22: Print Name


Jane needs to print her name here, just as John did, to clarify any potential confusion from her signature.



Step 23: Driver’s License Number


Jane’s driver’s license number is used to verify her identity.


If Jane’s driver’s license number is Z7654321, she will fill in: Z7654321.



Step 24: State


Finally, this state issued Jane’s driver’s license.


If it were Utah, Jane would fill in: UT.






Navigating the process of buying or selling a firearm can feel daunting, but with a detailed understanding of each field in this Firearm Bill of Sale, you can be confident in the accuracy and legality of your transaction.

Remember, each section is designed to protect both parties and establish a clear record.

Ensure all details are correct, and keep a copy of the completed document for your records.

A Firearm Bill of Sale isn’t just paperwork—it’s peace of mind.