Indiana General Bill of Sale

The Indiana General Bill of Sale is a legal document that serves as a formal record of the sale and purchase or gift of personal property between the Seller and the Buyer. This form protects both parties by clearly stating the terms, conditions, and details of the transaction, thereby reducing the likelihood of misunderstandings and disputes. Here’s a comprehensive guide to understanding each field in this crucial form.


Date: Start by entering the exact date the transaction is taking place. This is essential for legal and tax purposes, allowing for easy tracking and verification of the transaction date.

Date: September 8, 2023


  1. Buyer’s Name: Input the full name of the individual or organization purchasing the property. Include their mailing address to further identify and locate the buyer in legal or contractual matters.Example in bold:
    Buyer’s Name: Jane Doe
  2. Seller’s Name: Insert the full name of the individual or organization selling the property. Like the buyer, provide the mailing address for full identification.Example in bold:
    Seller’s Name: John Smith


  1. Description: Give a complete, detailed description of the item being sold. Specificity helps avoid ambiguity.Example in bold:
    Description: 2019 Honda Civic, Blue
  2. Serial Number (SN): If the item has a serial number, enter it here. This can be vital for tracing stolen property or confirming the item’s authenticity.Example in bold:
    Serial Number: 123456789ABC


This section is a pivot point of your transaction, setting the financial tone for the sale or trade. Both parties should accord significant attention here, as it lays down the item’s cost and the payment terms.

Seller accepts cash payment in the amount of

Cash Payment: Should you opt for the most straightforward transaction—a cash payment—you’ll specify the exact amount here. Remember, an explicit mention of the sum makes it easier for legal traceability and prevents any future “he said, she said” scenarios.


to be paid on:

The date of this bill of sale: If the payment is immediate and you want no outstanding debts lingering, then this is your choice. It guarantees immediate closure for both parties.

The date of this bill of sale

At a future date no later than: If the payment will occur later, you must pinpoint the deadline. This ensures that both parties have a shared expectation for when the payment will be finalized.

October 1, 2023


Other: Sometimes, life doesn’t fit into checkboxes. If you have a unique payment schedule or condition, spell it out here.

Three equal installments, due on the 1st of each month starting October 2023

Buyer is receiving the Personal Property as a Gift

Gift: A gift is a gesture, often sentimental but legally binding in this context. Check this box if no money or trade items are involved, perhaps sealing a bond between family or friends.

Buyer is receiving the Personal Property as a Gift

Seller accepts trade for the Personal Property in exchange for

Trade: If this is more of a swap than a sale, describe what the seller will receive in return. A trade could be a service, another item, or even something more abstract, like an investment opportunity.

Exhange for a 2020 MacBook Pro, Silver


This section includes a declaration from both the Buyer and Seller about the property’s condition. Both parties must sign and date the form. Printed names help with additional identification.

Seller’s Signature: John Smith Date: September 8, 2023

Buyer’s Signature: Jane Doe Date: September 8, 2023

Understanding the intricacies of the Indiana General Bill of Sale ensures that both parties are protected during the transaction. Accurate, thorough information minimizes risk and promotes transparency. So, take your time, fill in each field carefully, and ensure both parties understand each aspect of this legally binding document.