The Maine General Bill of Sal

The Maine General Bill of Sale is a critical document that facilitates the transfer of ownership regarding personal property from a seller to a buyer within the state of Maine. Whether you’re selling an item like a boat, car, piece of art, or any valuable, this form ensures the transaction is transparent, legally binding, and protects both parties. It acts as evidence that a purchase was made, specifies the terms, and ensures both the buyer and the seller clearly understand their rights and responsibilities. Now, let’s dive into the details of this form.


This is the day the transaction takes place or when the document is signed. It helps establish the timeline for the sale and can be critical for legal or tax reasons.

Date: September 9, 2023


  • Buyer’s Name: This is where you fill in the full name of the individual or entity acquiring the personal property. It identifies who the new owner will be after the transaction.
  • Mailing Address: Providing a valid mailing address ensures all communication related to the transaction, including any potential future notifications, reaches the buyer.
  • Seller’s Name: Indicate the full name of the individual or entity selling the personal property. It identifies the current owner.
  • Mailing Address: Like the buyer’s address, the seller’s valid mailing address ensures clear communication pathways and can help avoid disputes in the future.

Buyer’s Name: Jane Doe
Mailing Address: 123 Maple Street, Portland, ME 04101
Seller’s Name: John Smith
Mailing Address: 456 Pine Avenue, Bangor, ME 04401**



  • Description: Describe the item being sold in detail. This can include color, size, model, condition, or any specific characteristics. Clarity here prevents misunderstandings.
  • Serial Number (SN) (if any): Many valuable items, especially electronics, come with a unique serial number. This assists in identifying and verifying the item.

Description: Apple MacBook Pro, 15-inch, Silver, 16GB RAM, 512GB SSD, in good condition.
Serial Number (SN): XYZ123456789**



This segment shines a spotlight on the transaction’s financial structure. By meticulously checking the appropriate box, parties unequivocally lay out the terms, painting a transparent picture of the deal’s financial components.

Cash Payment

Here, if the buyer pays via cash, they can specify the exact amount. It’s essential because it outlines how much the seller expects and when they expect it.

  • Amount: You need to mention the amount agreed upon for the sale.

Seller accepts cash payment in the amount of $15,000

  • Date of Payment: Marking the date ensures both parties are on the same page regarding the timing of the payment.
  • Check the first box if the payment is to be made on the day the bill of sale is signed.

The date of this bill of sale.

  • However, this must be explicitly detailed if the parties have decided on a future payment date.

At a future date no later than December 25, 20__

If there are other terms, detail them here.

Other: In three monthly installments of $1,500

If the property is gifted without a monetary transaction, it’s indicated here.

If the seller accepts another item as a trade, describe that item in this section.

Seller accepts trade for the Personal Property in exchange for a Red 2013 Honda Civic Sedan


This section validates that the seller attests to the truthfulness of the information provided and that the buyer comprehends the terms, primarily the purchase’s ‘as is’ status. This safeguards both parties from future disagreements regarding the property’s condition.

Signatures and Date:
Both parties validate the agreement’s terms by signing, rendering it binding.


In essence, the Maine General Bill of Sale is a protective cloak for both the buyer and the seller. It records the specifics of the transaction, minimizes the risk of disputes, and ensures that both parties are on the same page. It’s not just a piece of paper; it’s peace of mind in document form. For legal requirements, tax purposes, or simple record-keeping, always ensure this document is handy during a sale.