Maryland General Bill of Sale

The “Maryland General Bill of Sale” is an official record documenting the transfer of ownership for personal property from one individual to another. Primarily used in private transactions, this document ensures transparency, verifies the agreed-upon terms, and can be significant for tax, legal, or personal record-keeping purposes. Ensuring all parties understand their responsibilities and rights it safeguards both buyer and seller from potential disputes or misunderstandings.


This is the day the transaction takes place or when the document is signed. It helps establish the timeline for the sale and can be critical for legal or tax reasons.

Date: September 9, 2023


  • Buyer’s Name: This is where you fill in the full name of the individual or entity acquiring the personal property. It identifies who the new owner will be after the transaction.
  • Mailing Address: Providing a valid mailing address ensures all communication related to the transaction, including any potential future notifications, reaches the buyer.
  • Seller’s Name: Indicate the full name of the individual or entity selling the personal property. It identifies the current owner.
  • Mailing Address: Like the buyer’s address, the seller’s valid mailing address ensures clear communication pathways and can help avoid disputes in the future.

Buyer’s Name: Jane Doe
Mailing Address: 1234 Elm Street, Baltimore, MD 21201
Seller’s Name: John Smith
Mailing Address: 5678 Oak Lane, Annapolis, MD 21401



  • Description: Describe the item being sold in detail. This can include color, size, model, condition, or any specific characteristics. Clarity here prevents misunderstandings.
  • Serial Number (SN) (if any): Many valuable items, especially electronics, come with a unique serial number. This assists in identifying and verifying the item.

Description: Apple MacBook Pro, 15-inch, Silver, 16GB RAM, 512GB SSD, in good condition.
Serial Number (SN): XYZ123456789**



This segment shines a spotlight on the transaction’s financial structure. By meticulously checking the appropriate box, parties unequivocally lay out the terms, painting a transparent picture of the deal’s financial components.

Cash Payment

Here, if the buyer pays via cash, they can specify the exact amount. It’s essential because it outlines how much the seller expects and when they expect it.

  • Amount: You need to mention the amount agreed upon for the sale.

Seller accepts cash payment in the amount of $15,000

  • Date of Payment: Marking the date ensures both parties are on the same page regarding the timing of the payment.
  • Check the first box if the payment is to be made on the day the bill of sale is signed.

The date of this bill of sale.

  • However, this must be explicitly detailed if the parties have decided on a future payment date.

At a future date no later than December 25, 20__

If there are other terms, detail them here.

Other: In three monthly installments of $1,500

If the property is gifted without a monetary transaction, it’s indicated here.

If the seller accepts another item as a trade, describe that item in this section.

Seller accepts trade for the Personal Property in exchange for a Red 2013 Honda Civic Sedan


This section validates that the seller attests to the truthfulness of the information provided and that the buyer comprehends the terms, primarily the purchase’s ‘as is’ status. This safeguards both parties from future disagreements regarding the property’s condition.

  • Seller’s Signature and Date: The seller’s handwritten signature and the date the document is signed.
    • Why? This provides a timestamped commitment from the seller, cementing the transaction’s authenticity and agreeing to the terms set forth.

Rachel Green, 10th September 2023

  • Print Name: Printed version of the seller’s name for clarity.
    • Why? Handwritten signatures can often be hard to discern. Printing the name ensures there’s no ambiguity about the identity of the seller.

Rachel Green

  • Buyer’s Signature and Date: The buyer’s handwritten signature and the date of acknowledgment.
    • Why? This signature confirms the buyer’s agreement to the terms and conditions, and their understanding of the property’s status and specifications.

Example: Ross Geller, 10th September 2023

  • Print Name: Clearly printed name of the buyer.
    • Why? As with the seller’s printed name, this ensures clarity and precision in identifying the purchaser, even if the signature is intricate or hard to read.

 Ross Geller


Completing the “Maryland General Bill of Sale” with meticulous attention to detail provides an invaluable record of a transaction, safeguarding all involved parties. It’s a testament to mutual agreement, binding both seller and buyer to the terms outlined. This form doesn’t just serve as a receipt; it’s a declaration of trust, clarity, and mutual understanding in the realm of personal property exchanges. Remember always to retain a copy for your records and consult with legal counsel if any aspects of the transaction are uncertain.