Pennsylvania General Bill of Sale Form

The Pennsylvania General Bill of Sale is a crucial document designed to facilitate and document the transfer of personal property from one person to another within the state of Pennsylvania. It’s not just a piece of paper but a legal commitment, ensuring protection for both the buyer and seller. It guarantees clarity regarding the terms of the sale and establishes a transaction record. Required by the state, it serves as a testimony that a sale occurred and can help in situations where proof of ownership is necessary or in potential disputes.


Date: _____________, 20 This is the moment of the agreement – the exact day when both parties decide the transaction will take place. It serves as a reference point and can be instrumental if there are future queries about the transaction’s timing.

Date: September 13, 2023


  • Buyer’s Name: Begin with the full legal name of the person or entity purchasing the property. This is fundamental as it officially identifies who is acquiring the property.
    • John A. Doe

  • Mailing Address: This provides a point of contact, ensuring both parties can communicate post-sale or if any legal communications are necessary.
    • 123 Elm Street, Portland, OR 97210

  • Seller’s Name: Just as with the buyer, provide the full legal name of the party selling the property. This offers clarity about the person or organization from whom the property originates.
    • Jane B. Smith

  • Mailing Address: A crucial reference point, mainly if any after-sales communications or legal issues arise.
    • 456 Maple Avenue, Salem, OR 97301


  • Description: Describe the property, including color, size, type, or distinctive features. A clear description helps identify the item being sold and leaves no room for ambiguity.
    • Red 2018 Honda Civic, four-door sedan

  • Serial Number (SN): If the item has a unique serial number, note it here. This number aids in verification and proof of the specific item in question, essential for electronics, vehicles, or other serialized items.
    • HCZ12345678


This segment of the form outlines the terms of payment or exchange. It’s pivotal in defining how the buyer intends to compensate the seller. Let’s unravel each option:

  • The seller accepts cash payment in the amount of $__________: Here, you’re defining the transaction as a straightforward cash exchange. The blank space is reserved for the agreed-upon price, ensuring both parties have a mutual understanding of the monetary value involved.
    • $5,000

  • to be paid on: This subsection clarifies the payment timeline. It’s essential as it sets expectations and avoids confusion regarding payment deadlines.
    • The date of this bill of sale: If this box is ticked, it signals that the cash transaction should co-occur with the signing of this bill. This is the most direct form of transaction.
    • At a future date no later than _____________, 20: Should you need more time to gather funds or if there’s another reason for a delay, this option permits payment at a later date. But, to avoid indefinite delays, a cut-off date is set to ensure the seller receives their dues within a reasonable timeframe.
      • December 1st, 2023


If there are other terms, detail them here.

Other: In three monthly installments of $1,500


If the property is gifted without a monetary transaction, it’s indicated here.


If the seller accepts another item as a trade, describe that item in this section.

Seller accepts trade for the Personal Property in exchange for a Red 2013 Honda Civic Sedan


Here, the integrity of the sale is laid bare. The seller vouches for the accuracy of the item’s details, and the buyer acknowledges they’re buying it with full knowledge of its condition. The signatures solemnize the agreement. The names in print ensure clarity, so there’s no doubt who put pen to paper later.

Seller’s Signature: Jane B. Smith Date: September 13, 2023
Print Name: Jane B. Smith

Buyer’s Signature: John A. Doe Date: September 13, 2023
Print Name: John A. Doe

The Pennsylvania General Bill of Sale is more than just a form. It’s a written testament of a mutual agreement, ensuring the buyer and seller walk away from the transaction with clear expectations and legal protections. Whether selling a prized possession or buying something you’ve had your eye on for a while, this document provides peace of mind for all involved parties. Always keep a copy and consider having it notarized for added assurance. Happy trading!