The process of purchasing, selling, or gifting a vehicle is a significant event that involves many legal considerations and responsibilities. Among these, one of the most crucial is ensuring the transaction is correctly documented.

The Virginia Motor Vehicle Bill of Sale fulfills this requirement in the Commonwealth of Virginia.

This legally binding document serves as a comprehensive record of the transaction, providing a layer of protection for both parties involved.

It includes crucial details such as the identities of the buyer and seller, a description of the vehicle being transferred, and the terms of the exchange.




Step 1: County



You should write the name of the county where the transaction occurs. This sets the jurisdiction for sale – which can impact how legal disputes are handled.


If you’re making the deal in Arlington County, fill in “Arlington” here.



Step 2: Date



This is when the transaction happens, and it’s super important because it helps establish the ownership timeline.


If the vehicle gets a parking ticket after this date, you (as the seller) can prove it wasn’t your responsibility. Format it as MM/DD/YYYY.




Step 3: Buyer and Seller names and addresses



Here, you list the full legal names and mailing addresses of both parties involved. This identifies who’s buying and who’s selling.


So, if you’re Bob Smith at 123 Main St, Arlington, you’d fill it in like so.



Step 4: Make, Model, Body Type, Year, Color, Odometer, VIN


These fields detail what is being sold. It’s vital to be accurate here to ensure everyone agrees on the vehicle’s specifics.


A red 2018 Toyota Corolla sedan with 30,000 miles on the odometer.



Step 5: Cash Payment



If the transaction is straightforward, you’d check this box and enter the agreed-upon amount.


Write that down if you’ve agreed on $10,000.



Step 6: Trade



If there’s a vehicle being traded as part of the deal, check this and fill in its specifics. Just like in section 2, you’ll want to describe the trade-in vehicle accurately.



Step 7: Gift



Check this box if the car’s a gift. The “value” field is crucial because it can impact the recipient’s gift tax liability.


Even if you’re giving your car to your kid for free, you might write down its fair market value, let’s say, $5,000.



Step 8: Other



If the exchange involves something other than cash, trade, or a gift, describe it here.




Step 9: Taxes




Here you’re agreeing on who’s responsible for any applicable taxes on the sale. The options indicate whether the buyer or seller will handle them and if they’re included in the exchange amount.



Step 10: Buyer and Seller Signatures and Dates



By signing and dating, both parties confirm they agree to the terms of the sale. Remember, the date should match the one at the top of the form.




Step 11: Print Name



Just like it sounds, write your full name here to clarify who signed.


If Bob Smith is selling, he should print “Bob Smith” here.




Step 12: Seller’s Name



Start by printing your name. This is your official declaration that you’re providing accurate odometer information. Consider it your pledge of truth, much like signing a letter of integrity before submitting a research paper.




Step 13: Odometer reading



The mileage on the vehicle goes here. This is an essential part of the sale process because it provides a gauge of the vehicle’s wear and tear, somewhat like citing the age of a used book.



Step 14: Odometer certification



Here, you’re verifying the accuracy of the odometer reading.

Check the first box if the mileage exceeds the odometer’s mechanical limits (usually over 99,999 miles).

Check the second box if the reading doesn’t represent the actual mileage (maybe due to a malfunction). This part is similar to providing an erratum in an academic paper; it corrects or clarifies the record.




Step 15: Buyer and Seller Signatures


Once again, both parties will sign and print their names and date the document, affirming the odometer statement. It’s like both parties agreeing to the final edited version of a collaborative academic paper.




Step 16: State and County



Fill in the name of the state and county where the notarization occurs. This is vital for establishing legal jurisdiction, much like noting the location of a research institute conducting a study.




Step 17: Date



Note the date of the notarization. This is important to establish when the seller officially acknowledged the sale, like dating a signed academic contract.




Step 18: Name and title of the officer



The notary public will fill in their name and title here.




Step 19: Seller’s name



The seller’s name goes here, confirming their presence at the notarization.




Step 20: Under the laws of the state of 



Here, you’d once again write the name of the state where the notarization is taking place. It’s necessary because it affirms that the notary is acting under the laws of that specific state.


Following our example, you’d write “Ohio” here.




Step 21: Notary Public, Print Name, My Commission Expires



The notary will then sign, print their name, and note the expiration date of their commission. This validates the authenticity of the notarization, much like a university stamp validates a degree certificate.






The purchase or sale of a vehicle represents a significant financial event.

Therefore, it is essential to approach the documentation with a diligent and informed mindset.

This guide will support you in this process, empowering you to complete the Virginia Motor Vehicle Bill of Sale with precision and confidence.