This Bill of Sale form aims to establish a clear record of the vehicle sale transaction and protect the rights and interests of both the buyer and seller.

It is a legal document that outlines the terms and conditions agreed upon, such as the purchase price, payment method, vehicle details, and any additional provisions.

By using this form, the buyer and seller can have peace of mind, knowing that the transaction is legally recognized and documented.

It helps to prevent misunderstandings, disputes, and potential legal complications that may arise in the future.



Step 1: Location of Sale



This field is vital because it sets the legal and geographical context for the vehicle transaction. The date and precise location (county and state) must be clearly stated, as it helps to determine the local laws that will govern future disputes or legal issues.


“This bill of sale was executed on the 23rd day of May 2023, in the County of Laramie, State of Wyoming.”



Step 2: The Parties



This section defines the participants in the sale – the buyer and seller. It’s crucial to specify the parties’ full legal names and addresses and denote their roles.


“The Buyer: Jane Smith residing at 123 Main Street, Cheyenne, WY 82001, and the Seller: John Doe living at 456 Elm Street, Casper, WY 82601.”



Step 3: Cash Payment



This refers to the buyer paying the seller a determined amount in cash. Complete transparency about the payment amount is essential for both parties to avoid misunderstandings or disagreements. 


A sample entry could be, “The Buyer has agreed to pay the Seller a total of $5000 in cash.”



Step 4: Vehicle Trade-In



In some transactions, a vehicle trade-in might be part of the deal. In such a case, the buyer provides their vehicle, possibly with additional cash, in exchange for the seller’s vehicle.

Specific details about the traded vehicle and any extra payment should be recorded.


“The Buyer will trade their 2018 Ford Mustang, a red convertible with an odometer reading of 40,000 miles, and provide an additional payment of $2000.”



Step 5: Gift



In other cases, the vehicle might be given as a gift to the buyer. This scenario needs to be defined.


“The Seller is presenting the vehicle as a gift to the Buyer. The estimated market value is $3000.”



Step 6: Vehicle Description



Describing the vehicle up for sale is essential. It verifies the vehicle’s identity and meets the buyer’s expectations. Crucial details like make, model, body type, year, color, mileage, and Vehicle Identification Number (VIN) should be mentioned.


“The vehicle is a 2020 Chevrolet Silverado 1500, a blue pickup truck with an odometer reading of 10,000 miles, and the VIN is 1GC4KXEXXJF125399.”



Step 7: Taxes Included



If the sale price includes all relevant taxes, this needs to be specified to ensure the buyer and seller both comprehend the total purchase price.


The statement could read, “The sale price of the vehicle includes all applicable municipal, county, and state taxes.”




Step 8: Implied Taxes Not Included




This must be explicitly stated if the sale price does not include taxes. This alerts the buyer to be responsible for additional tax costs.


“The purchase price does not include municipal, county, or state taxes. The Buyer is responsible for these additional costs.”



Step 9: Authorization



Here, the transaction moves from words to actions. It’s the official affirmation from both buyer and seller that they’ve agreed to the terms laid out in the document.



Step 10: Buyer’s Signature



This signature confirms that the buyer agrees to the terms and conditions described in the document. It should be accompanied by the date and printed name for clarity.


“Buyer’s Signature: Jane Smith, Date: 05/29/2023, Printed Name: Jane Smith.”




Step 11: Seller’s Signature




The seller’s signature establishes their agreement to the sale terms. The seller’s printed name and date also need to be noted. 


“Seller’s Signature: John Doe, Date: 05/29/2023, Printed Name: John Doe.”




Step 12: Odometer Disclosure Statement



The importance of this section can’t be understated. It’s the seller’s honest declaration of the vehicle’s mileage at the time of sale, offering assurance to the buyer about the vehicle’s usage.




Step 13: Actual Mileage




The seller must affirm that the mileage shown on the vehicle’s odometer is accurate.


“I, John Doe, certify that the odometer reading of 10,000 miles accurately reflects the vehicle’s mileage.”




Step 14: Mileage in Excess




This should be clarified if the vehicle’s mileage exceeds its mechanical limits. 


“I, John Doe, certify that the odometer reading reflects mileage beyond its mechanical limits.”




Step 15: Inaccurate Mileage



If the odometer reading is not the vehicle’s actual mileage, the seller must state this.


“I, John Doe, certify that the odometer reading does not reflect the vehicle’s actual mileage.”

This is where the purchaser will sign and date the form. The buyer’s signature confirms they understand the odometer reading and any disclosures.


Here, the buyer should print their name clearly for legibility. It’s the buyer’s legal name as it should appear on the title.


This is the spot for the seller to sign their name and date the form. This signifies that the seller confirms the odometer reading and any statements they’ve made about it.




Step 16: Notary Acknowledgment



The notary acknowledgment is like the fortress wall protecting the entire transaction. The Notary Public acts as a neutral third party, verifying the document’s legitimacy and the signing parties’ identities.

This extra layer of security provides legal protection and assures both parties that their agreement is legally binding and official.




Step 17: State and County Details



This field is filled by the Notary Public, who notes the location where the notarization occurs. It adds geographical context to the document, establishing the jurisdiction for potential legal issues.


The Notary could state, “State of Wyoming, County of Laramie.”




Step 18: Notarization Date



This field signifies the exact date the notarization occurs, which is crucial for legal documentation.


“On this 29th day of May 2023.”



Step 19: Verification of Identities



The Notary Public’s primary role is to verify the identities of the signing parties. They ensure that the buyer and seller are who they claim to be, adding legitimacy to the transaction.


“before me, John Q. Public, Notary Public, personally appeared Jane Smith and John Doe.”



Step 20: Confirmation of Agreement



The Notary Public confirms that the signing parties have willingly entered and fully understand the terms. This is critical in case of disputes.


The statement could read, “Jane Smith and John Doe acknowledged to me that they executed this agreement in their authorized capacities.”




Step 21: Notary Signature, Seal, and Printed Name



After the verification process, the Notary Public signs, seals, and prints their name on the document. This makes the notarization official and legally binding.


“Witness my hand and official seal. Notary Signature: John Q. Public (Seal), Print Name: John Q. Public.”

The attention to detail that comes with careful completion of each field ensures that both buyer and seller understand the vehicle sale transaction, thereby ensuring a smooth and efficient transfer of ownership.







In wrapping up, filling out the Wyoming Motor Vehicle Bill of Sale Form correctly is critical to ensuring a smooth, successful, and legal transfer of vehicle ownership.

With its details on the transaction, vehicle, and both the buyer’s and seller’s agreement, it is a comprehensive document that protects both parties and gives them peace of mind.