An Arizona general warranty deed is a document utilized for the purpose of transferring real estate ownership from one individual (the grantor or seller) to another (the grantee or buyer). This specific kind of deed transfers the property while also providing an assurance from the seller or grantor that they hold a clear title to the property, free from any claims by others.

It’s crucial that the grantor’s spouse, if applicable, also provides their signature on the deed, thereby acknowledging the property transfer.

Here is a step by step guide on how to fill in the Arizona General Warranty Deed form.

Step 1

This section is for the name of the person or entity preparing the document, which could be the individual involved in the transaction, a legal representative, or a title company. This ensures that future questions about the deed can be directed to the appropriate party. 

Example: Name of the preparer: Jane Smith

Step 2

This is the mailing address of the person who prepared the document. Depending on who filled out the form, this could be a personal address, company address, or attorney’s office. 

Example: Address of the preparer: 789 Oak St., Phoenix, AZ

Step 3

The state and zip code associated with the address of the person who prepared the document are entered here. It’s for accurate identification and correspondence. 

Example: State and Zip Code: Arizona, 85001

Step 4

This space is intentionally left blank. The county recorder’s office can place any official marks or notes.

Step 5

This is the name of the person or entity to whom the deed should be returned after it’s been recorded by the county recorder’s office. 

Example: Recipient Name: John Doe

Step 6

Here, specify the address where the  document should be returned; include the state and the zip code as well. The return information ensures the recorded deed reaches the correct party, providing them with a formal proof of the property transfer.

Example: Recipient Address: 101 Pine St., Phoenix, AZ, 85001

Step 7

Enter the county in Arizona where the property is located. Listing the property’s county location in Arizona is key for applying the appropriate local laws and maintaining organized records in the county recorder’s office. It ensures that the property transfer is processed correctly and efficiently.

Example: County in Arizona: Maricopa County

Step 8

This is where the property’s selling price or gift value is recorded in both words and figures. Documenting the property’s sale or gift value, both in words and figures, is vital as it ensures a clear tax record for all parties and minimizes fraud risk by unequivocally establishing the property’s value at the time of transfer.

Example: Selling Price: Fifty thousand dollars ($50,000)

Step 9

This is the name of the person or entity transferring the property, often the current owner or seller, as well as their marital status and address. If more than one, include all necessary details. 

Detailing the grantor’s information, including marital status and address, is essential to validate their ownership and their legal authority to sell or transfer the property.

Example: Grantor Name: Jane Smith; Marital Status: Single; Address: 789 Oak St., Phoenix, AZ, 85001

Step 10

This is the name of the person or entity to whom the property is being transferred, often the new owner or buyer, as well as their marital status and address.

Similarly, recording the name, marital status, and address of the person or entity to whom the property is being transferred (the grantee or buyer) confirms their identity. It ensures that the property rights are being transferred to the correct party.

Example:  Grantee Name: John Doe; Marital Status: Married; Address: 101 Pine St., Phoenix, AZ, 85001

Step 11

This is the legal description of the property. It can often be found on the current deed or property tax documents. If it’s lengthy, it can be attached as Exhibit A. 

The legal description of the transferred property is the most important element of a deed. It specifically identifies the parcel of land in question, distinguishing it from all other properties. 

Example: Legal Description of Property: Lot 3, Block 5, of SUNSET MEADOWS, according to the official plat thereof, filed under Plat No. 789123, Records of Maricopa County, Arizona.

Step 12

The grantor(s) must sign and print their name(s) here. By signing, the grantors officially affirm their intention to transfer the property as per the details outlined in the deed—the act of signing forms the bedrock of the deed’s legality and enforceability.

Example: Signature and Printed Name of Grantor: [Jane Smith’s Signature], Jane Smith

Step 13

The grantor’s current full address must be filled in here. Providing the current address of the grantor(s) further confirms their identity and provides a point of contact. This can be particularly important if questions or legal issues arise in the future regarding the transaction.

Example: Grantor’s Current Address: 789 Oak St., Phoenix, AZ, 85001

Finally 

This is for the notary public’s acknowledgment. The notary public will fill out this section. They verify the identity of the grantor(s), acknowledge that the grantor(s) executed the document voluntarily, and stamp it with their official seal.

The notary fills this part too. It’s the date when their notary commission expires.

The notary’s section is vital to confirm the identity of the grantor(s), verify that they executed the document willingly, and give the deed legal standing through their official stamp.

The notary also provides their commission expiry date. This authenticates the notary’s active status while witnessing the deed, ensuring the transaction’s validity.

Conclusion

Following the instructions to accurately complete all required fields, securing the grantor’s signature, and obtaining notarization makes the Arizona general warranty deed legally binding. Proper execution of all sections protects both parties’ interests in the real estate transaction.